Privacy Policy

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1. Who We Are

Gleamstone Events Ltd is the organiser of RUNIFY 10K 2026. We are registered in England and Wales under Company Number 16535173. When you register for our event or use our website, we are the data controller responsible for your personal information.

For any privacy related queries contact us at: Email: contact@runify.co.uk

2. What Data We Collect

When you register for RUNIFY 10K 2026 we collect:

• Full name

• Date of birth

• Email address

• Phone number

• Home address including postcode

• T-shirt size

• Emergency contact name and phone number

• How you heard about RUNIFY

• Payment information (processed securely — we do not store card details)

When you visit our website we may also collect:

• Browser type and device information

• Pages visited and time spent on site

• IP address

• Cookies (see Section 7)

3. How We Use Your Data

We use your personal data to:

• Process and confirm your event registration

• Send you event updates, race pack information, and important communications

• Manage event logistics including timing, bib allocation, and capacity

• Contact your emergency contact if required on race day

• Send post-event communications including results and future event announcements

• Comply with legal obligations

We will only contact you for marketing purposes if you have given us explicit consent to do so.

4. Legal Basis for Processing

We process your data under the following legal bases as defined by UK GDPR:

• Contract — processing is necessary to fulfil your registration

• Legitimate interests — to manage and operate the event safely

• Legal obligation — where required by law

• Consent — for any optional marketing communications

5. Who We Share Your Data With

We do not sell your personal data. We may share your data with:

• Wix.com — our website and booking platform provider

• Payment processors — for secure transaction handling

• Event timing and logistics partners — solely for race day operations

• Emergency services — if required for safety purposes

All third parties we work with are required to handle your data securely and in accordance with UK GDPR.

6. How Long We Keep Your Data

We retain your personal data for up to 2 years after the event date. After this period your data will be securely deleted unless we are required by law to retain it longer.

7. Cookies

Our website uses cookies to improve your browsing experience. Cookies are small files stored on your device. We use:

• Essential cookies — required for the website to function

• Analytics cookies — to understand how visitors use our site

• Marketing cookies — only with your consent

You can manage your cookie preferences through your browser settings at any time.

8. Your Rights

Under UK GDPR you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data

• Object to or restrict how we process your data

• Request a copy of your data in a portable format

• Withdraw consent at any time where consent is the basis for processing

To exercise any of these rights contact us at contact@runify.co.uk. We will respond within 30 days.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. All payment transactions are encrypted and processed through secure third-party providers.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any significant changes will be communicated via email or a notice on our website.